IDEAERP

ERP systems

IDEAerp

The effective flow of information in modern enterprises is often a key element that determines the correct implementation of all business processes. Financial information collected in databases, customer information, inventory or detailed information related to distribution, should not be excessively dispersed.

However, it is still very common for enterprises to use separate databases for each of their business processes. Their biggest disadvantage is the "individuality", the inability to combine data from multiple sources, which practically always hinders the implementation of all business processes and limits the efficiency of work in the company.

What is ERP system

It is possible to merge all data used by an enterprise with the help of ERP systems. We are not dealing here with distributed databases that cannot communicate with each other. Instead, we propose one powerful system that can be easily accessed by any employee, regardless of the department they are work in.

Thanks to the implementation of such a solution in the company, it is possible to significantly accelerate the improvement of many business processes. Data entered into the system in one department is fully visible in every other department, which reduces the risk of downtime, misinformation or making wrong decisions by employees, which can be costly. It is also much easier to process all the data, thus improving the work of the entire enterprise.

Security

Having free access to all information collected by the company within one system can seem quite risky. Simple access to data does not mean, however, that ERP systems are not adequately secured.

A decision-maker in the company, or simply the owner, can configure user roles in a very flexible way. It is not only about creating individual accounts for each system user. It is also a great opportunity to set access settings to individual departments. The company's financial information stored in databases may be not visible to warehouse employees. On the other hand, the accountants will be able to easily access both financial, warehouse and distribution-related data.

Advantages and possibilities of ERP system

The possibilities of using ERP systems and their advantages are in fact largely dependent on the needs of a specific company and what business processes are performed every day. However, there are several universal advantages that every entrepreneur will surely appreciate:

access to data in real time;
simplifying management of multiple business processes;
low costs of system implementation and maintenance;
convenient access to data from a web browser;
the modular form of the system, possibility to add additional panels immediately connected to a shared database.

Companies can flexibly adjust the system to individual needs. However, it is most often used to manage such areas of the enterprise as:

stock levels control and products ordering;
transport management;
financial and accounting services;
planning of production processes;
managing information on customers and employees of the company.

Benefits of using ERP system

The introduction of ERP software to the company almost immediately reveals many benefits for enterprise development. One database, instead of several independent ones not connected with each other immediately improves the work of all departments of the company and facilitates the exchange of information without wasting time.

Time is crucial and its saving is possible thanks to the fact that in the ERP system there are no delays in access to the data. In old database systems, information entered by employees was usually not immediately visible. Their update took place every few hours or even only once a day, sometimes at the end of work. This often led to disinformation in the company and wrong decisions. In the case of ERP, the data is visible in real time. For example, when a warehouse worker enters information about the missing product, the purchasing department can react immediately as well as the accounting department can immediately take care of the financial matters.

The most important benefit, regardless of the purpose of using the system, is simply saving money, improving the functioning of the entire enterprise and enabling more dynamic development. The efficiency of data flow in any business today plays a key role. Therefore it is worth investing in solutions that have a huge impact on this aspect.

ERP software, ERP applications, ERP system for you and your company

Nowadays, relying on independent databases is not impossible. However, it goes without saying that working with such archaic tools is uphill, which may undermine the effectiveness of a particular department. Access to modern technologies makes it much easier to perform many tasks. However, it's not just about the convenience. Apart from the comfort of people employed at any level, ERP system, which combines all important areas of the company into one integrated database, also provides new opportunities that have a significant impact in the context of development, cost optimisation and increasing the level of generated profit.

How is it possible? ERP systems operate in real time. They analyse the course of all processes on an ongoing basis, confronting them with the previously collected data. This creates a reliable way to solidly assess the situation in each department, to identify possible stagnation that brings losses, and to signal a decrease in efficiency. What's more, professional and properly designed ERP applications can also find the right solutions and suggest which implements to proceed with so that the problems are solved, and significant improvement can be noticed. ERP is a technology that not only collects all information about a company in one place and shows results about its profitability, but also helps managers. It is a virtual assistant which suggests ready-made solutions.

The best advantage is that the ERP system is not a uniform, extensive application that combines all functionalities each time. ERP systems have a modular structure, which means that they consist of individual segments that act as IT plugs. They are responsible for individual possibilities and their usefulness. Such a structure of ERP software allows for individual selection of the most practical tools. Therefore, each client gets a chance to compose a program that is perfect for his company, which will have only those functions that turn out to be useful in a given company. There is no need to purchase modules that will not be used. This is a huge advantage. It brings significant cost optimisation. The business owner pays only for the plug-ins that his employees will use. Such a ERP system also increases the efficiency of the used software.

The more complex an IT program is, the more our computers have to take. In most cases, it may slow them down. Implementing ERP application that has only the necessary modules means lightening the hardware the system works on and improving the efficiency of computer operation. Some plugins are universal and are installed in almost every company. Regardless of the industry, activity or potential customer profile, such functionalities as accounting, HR or sales will always be necessary for proper management. The remaining segments are additional and may be selected based on specific needs. The ERP system is therefore a solution that enables individual usability design and maximum use of the application possibilities.

Today, customers have high expectations. This is due to the enormous competition that prevails in almost every industry and the possibility of selecting offers from various companies. This is why ERP systems are so important in brand development. They significantly improve the service quality. The ERP program enables to significantly speed up contact with a customer, as well as to improve the fulfilment of their order. Thanks to this, the company does not lose a potential long-term relationship because of low service quality that results from outdated tools.